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Terms and Conditions

Assumption of Risk for all Participants

In registering for and participating in this event, you assume full and complete risk and responsibility for any discomfort, illness, injury, or accident which may occur while you are preparing for the event, during the event, while you are on the premises of the event, or while you are traveling to or from the event. You understand that participating in the event may be hazardous, and that you should not enter and participate unless you are medically able and properly trained.

If you are unsure, you should consult your doctor before participating in the event. It is your responsibility to check and to ensure that you are at all times medically and physically fit to participate in the activities related to the event.

You acknowledge and agree that the event may be held over public roads and facilities open to the public during the event and upon which hazards are to be expected.

You also acknowledge and agree that participation in the event may carry with it certain inherent risks and dangers that cannot be eliminated completely ranging from risk of minor discomfort to catastrophic injuries including permanent disability and death.

You are aware of and assume all risks associated with participating in the event, including without limitation risks of permanent injury or death due to falls, obstacles, contact with other participants, acts or omissions of other participants, effect of weather, traffic and conditions of any routes. I, for myself and my heirs and executors, hereby waive, release and forever discharge the event organisers, marshals, sponsors, promoters, and each of their agents, representatives, successors and assigns, and all other persons associated with the event, for all my liabilities, claims, actions, or damages that I may have against them arising out of or in any way connected with my participation in this event. I understand that this includes any claims, whether caused by negligence, the action or inaction of any of the above parties, or otherwise.

Safeguarding Terms and Conditions

Providing a safe and enjoyable event for athletes, spectators, volunteers and event staff is key to the success of an event. Permitting our races with the relevant National Governing Bodies ensures safeguarding and welfare precautions are considered and that events are delivered in accordance with the relevant Competition Rules. Where we do not permit through National Governing Bodies, we conduct full risk assessments which ensure welfare precautions are thoroughly considered.

Event Photography Terms and Conditions

You hereby irrevocably grant Always Aim High Events Ltd. (AAHE) as the Event Organiser permission to record your voice and photograph you in conjunction with the event.

Please note that our events take place in public spaces and on the highways. Images from the events (including your image) may be collected during events by media agencies and members of the public that the event does not control and has not authorised. The collection of images by these third parties is outside the Event Organisers control and you must therefore speak to those agencies directly if you have concerns.

You understand and agree that the term "photograph" as used herein encompasses both still photographs and video recordings. You further grant AAHE as the Event Organiser permission to use your photograph, voice, and likeness taken in conjunction with the event, in any form, including edited versions, in or over any medium including without limitation streaming audio and/or video over the internet, broadcast, cable, satellite transmissions, and media that are unknown at this time, worldwide for any legitimate purpose including, without limitation, any commercial purpose, without compensation to you.

You further waive any right of inspection of any such recordings and photographs. You understand that any such recordings and photographs recorded by AAHE shall become the sole property of AAHE as applicable.


Children Under 18

Parent/guardian permission is required for all children under the age of 18 participating in an event. By entering the event online, agreeing to parental consent at point of entry, and paying in advance, parental/guardian permission is assumed.

For all children under the age of 16, a parent/guardian must be present throughout the event the child is participating in. For cycling specific events e.g., the Tour de Mon, all children must be accompanied on the event course by a parent/guardian. Without a parent/guardian present the child will be unable to participate in their event, without exception.

AAHE as the Event Organiser reserves the right to refuse any participant entry to an event at the time of registration should the appropriate permissions not be in place by the parent/guardian.

Parental Consent Agreement

By allowing my child to participate in the event, I, the parent/guardian of the child mentioned above agree and acknowledge that:

  1. I am aware of the inherent element of risk involved in the event undertaken and accept responsibility for exposing my child to such inherent risks.
  2. I have satisfied myself that my child has the necessary skill and knowledge to take part in the event and to deal with conditions that may arise in the course of the event.
  3. I confirm that my child does not have any disability or medical condition, physical or mental, which could affect their ability to participant safely in the event.
  4. I understand that children over 16 years of age are permitted to ride on the public highway unaccompanied and my child must therefore assume full and entire responsibility for their own safety in relation to other traffic. Further to this, I have impressed upon my child that they must observe the law of the land relating to road travel.
  5. I will not allow my child to participate in an event whilst under the undue influence of alcohol, drugs or whilst otherwise unfit to participate.
  6. I accept responsibility for any injury, damage or loss to the extent caused by my own actions or omissions or actions or omissions of my child.
  7. I will be responsible for my child throughout the event and during the time that they are participating.
  8. I understand that children under the age of 16 must be accompanied by a parent/guardian throughout the whole duration of the event.
  9. I understand that children under the age of 16 must be accompanied during cycling specific events on the event route, by a parent/guardian throughout the whole duration of the event.
  10. I hereby grant full permission to AAHE as the Event Organiser to use any photographs, videotapes, motion pictures, website images, recordings or any other record of my child at the event.


TRANSFER & WITHDRAWAL POLICY

TRANSFER

We have a few generous transfer options:

Option 1: Transfer to another competitor

  • You may transfer or sell your place to another person wishing to take part in the event. This must be done at least ONE calendar month​ prior to the event. You are responsible for updating the personal information which can be accessed via the details provided in the confirmation email you received upon entering the event. You do not need to inform us of these changes, however the personal details on the entry must be updated.

Option 2: Transfer to another event

  • You may either transfer your entry to another Always Aim High Event taking place within the same calendar year or, change the distance within your event. This must be done at least one calendar month prior to the event taking place.
  • This type of transfer cannot take place if the event is sold-out.
  • Entries can only be transferred once.
  • If the original entered event does not cover the cost of the event you are transferring to you will be responsible for paying the difference.
  • If the event costs less than the original event you will not be subject to a refund for this amount.
  • You can transfer your entry or change your event distance within the specified timeframe by logging in to our EtchRock booking system and selecting ‘Change Ticket Type’ in the event. For more instructions on how to do this, please read this information. If you get stuck, you can also always email us on info@alwaysaimhighevents.com

Option 3: Event credit

  • If you’d like to transfer to another event but you’re unsure of which one, you can turn your entry into event credit. This must be done at least one calendar month prior to the event taking place.
  • Event credit can be used as full or part payment against any Always Aim High Event entry within the same calendar year.
  • If the event credit is not redeemed before the culmination of the calendar year your original purchase was intended for, the value of it will be lost.
  • If the original entered event does not cover the cost of the event you are transferring to you will be responsible for paying the difference.
  • If the event costs less than the original event you will not be subject to a refund. Any remaining balance can be used to purchase merchandise alongside an event entry or can be used as part of a second entry.

Option 4: Deferrals due to Coronavirus

  • If, due to Coronavirus, the event has been postponed to another date within the same calendar year, you will be offered the opportunity to defer your entry to the same event in the following calendar year.
  • If your event has been postponed to the following calendar year you have the option to transfer to an alternative event within that same calendar year.
  • You must inform Always Aim High Events that you wish to defer or transfer as per the points above or have any further requests no later than 4 weeks after the initial announcement.
  • If you wish to transfer or defer your entry, please email info@alwaysaimhighevents.com

WITHDRAWAL

You may be eligible for a full or partial refund depending upon the timeframe of your withdrawal request. All refunds will be processed minus a £10 admin fee and any service fee amounts.

  • There is a cooling off period of 48 hours. You are eligible for a full refund (minus a £10 admin fee and any service fee amounts) if you withdraw within 48 hours of your booking.
  • For entries cancelled up to 90 days prior to the event date, you'll receive a 65% refund minus a £10 admin fee and any service fee amounts.
  • For entries cancelled from 89 days prior to the event date, no refund will be issued.
  • Due to the low entry price of kid’s races, these entries are not entitled to a refund.

Due to the nature of sporting events, we are unable to make exceptions for illness, injuries, pregnancy etc.

CANCELLATIONS & AMENDMENTS POLICY

CANCELLATION

If an event is cancelled or postponed your entry will be automatically transferred to the new date.

Where possible, we shall give you at least 24 hours’ notice to any potential amendment or cancellation.

Where a reasonable alternative has been offered, no refunds will be offered if cancellation is due to an unforeseeable natural disaster, ‘Act of God’, or 'Force Majeure'

ROUTE AMENDMENT

Always Aim High Events host the best and safest events possible. In the event of circumstances beyond our control, which results in potentially unsafe conditions, Always Aim High Events reserves the right to amend the course to make the event safe. For our triathlons this may include switching to a duathlon or aquathlon and, for all our events, this may include modifying the start time, route(s) and/or cut off times.

PRIZES AND MERCHANDISE

All prizes must be collected on the day at the event prize giving.

T-shirts and other event ‘goodies’ must be collected on the day from registration or the shop. Uncollected merchandise may be given to marshals to thank them for volunteering their time.

If you have any further queries please email us: info@alwaysaimhighevents.com

*Last updated 13/05/2021

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